Title Replacing Stage

Description of Title Deed Replacing Stage

Documents that are needed.

• Confirm the loss of the title deed.

We recommend you verify that the title is indeed lost and not misplaced. You should conduct a thorough search in all potential storage locations, such as safes, file cabinets, and safety deposit boxes. Additionally, consult with family members or trusted individuals who may have had access to the document.

• Report the title deed loss to the police.

Once you have verified the loss, the law states that you should report it to the police. Visit your nearest police station to file a report and obtain a police abstract. This document serves as official proof of the reported loss and helps prevent any fraudulent use of the lost title deed.

• National ID.

• Notify the Land Registry.

The law states that you should proceed to the Land Registry where the original title deed was registered, it is mandatory to notify the Land Registrar of the loss. The Land Registrar will advise you to visit an advocate for advice on the replacement of your title deed. We also advise our clients to register a caution on the title deed while in the Lands Registry to prevent any illegal dealings on the land without their knowledge.

• Police abstract.
• National ID.

• Complete the Application for a Replacement Title Deed

You must complete the Application for Replacement Certificate of Title/Lease on Loss/Destruction of a Previous Title to obtain a replacement. The application form will require the following information:

– Personal details of the applicant.

– The parcel number of the land.

– Details of the lost title deed, if known.

• Prepare and Submit Supporting Documents.

You are required to prepare all supporting documents needed to be issued with a new title deed. Your application must be accompanied by several essential documents.

• A certified copy of your National ID or Passport.
• A copy of the police abstract.
• A search report from the Land Registry confirming the current ownership status.
• A Statutory Declaration explaining the circumstances of the title deed loss.
• Passport-sized photographs.

• Pay the Applicable Fees.

The fees for replacing a lost title deed are prescribed by the Ministry of Lands and Physical Planning. These fees may vary based on the value and location of the land. It is advisable to verify the current fee structure and payment process directly with the Land Registry office.

• Gazettement of the Loss of the Original Title Deed.

An entry declaring the loss of the title deed will be published in the Kenya Gazette, notifying the public of the loss and demanding that anyone in possession of the title deed surrender it to the land registry or the owner. After 60 days from the publication of the Gazette Notice, the Registrar should issue a new title deed and update the green card entries. The purpose of the Gazette Notice is to inform the public of the title deed’s loss so that any holder can return it.

• Issuance of the New Title Deed.

60 days after the Gazette notice, the proprietor must submit another application for the replacement of the title deed (Form LRA 19) at the registry and pay the applicable charges. Following this, the land registrar will replace the lost title deed with a duplicate.